JOINT CITY/COUNTY ADVISORY COMMITTEE
MEETING MINUTES
November 15, 2006
ATTENDEES
Commissioner Randy Morris, Seminole County, Chairman
Commissioner Mike McLean, Lake Mary, Vice-Chairman
Mayor John Bush, Winter Springs
Commissioner Susan Doerner, Casselberry
Commissioner Donald Gilmore, Winter Springs
Steve Glazier, Winter Springs Business
Mayor Bob Goff, Casselberry
David Gierach, Sanford C of C
Mayor Thom Greene, Lake Mary
Kim Hengehold, Oviedo C of C
Tom Marin, Seminole C of C
Jonathon Moore, Seminole C of C
Commissioner Brian Sackett, Longwood
Mayor Tom Walters, Oviedo
ABSENT
Commissioner Jon Batman, Altamonte Springs
Marty Chan, PBAS Representative
Mayor Russ Hauck, Altamonte Springs
Commissioner Carlton Henley, Seminole County
Commissioner Randy Jones, Sanford
Mayor Linda Kuhn, Sanford
Hank Lander, Casselberry C of C
Mayor John Maingot, Longwood
Councilman Dominic Persampiere, Oviedo
The meeting was called to order by Chairman Morris at 3:05 pm.
Approval of October 18, 2006 minutes
Motion to approve minutes by Vice Chairman McLean, seconded by Commissioner Batman. Motion passed unanimously.
Chairman Morris stated it is encouraging how the subcommittees all work together. He noted that in the recent Lake County election, with major incumbents being removed by large margins, there is a move towards a slow growth or no growth mode. And in Volusia County the ballot initiatives pitted the cities and the county against each other with nearly $.5 M spent on public information campaigns. This bad relation engendered by not working together will take a long time to heal.
He continued that he has been honored to serve at the Chairman of this Joint City/County group and thanked everyone for their attendance.
Draft Building Services Interlocal Agreement and Recommendation Reconciliation of Future Land Use Densities - Community Development – Bryan Cobb, City of Oviedo
Bryan Cobb stated this will be an update on the nine items previously discussed at the October 18th meeting. At that meeting direction was given to provide the Committee with a draft of the Building Services Interlocal Agreement. Mr. Cobb gave a brief overview of the document provided stating one major point removed was the proposal regarding the contractor’s examination board. This item did not have the support of the subcommittee which would have made it difficult to move forward. This agreement is basically a mutual aid agreement. If a local jurisdiction has a need and the other jurisdictions can respond, it provides the opportunity to provide that assistance. This document also provides for a county wide RFQ for private providers. Many of the cities currently have private providers under contract, but this would afford the opportunity to come together as one organization thereby reducing costs.
Mr. Cobb continued there are a few items which need to be cleaned up and clarified, but this is the framework that all of the subcommittee has agreed upon. Discussion continued on specific language and steps to ensure all questions and issues are addressed.
Motion to approve the draft Building Services Interlocal agreement noting there will be some language changes before being forwarded to each jurisdiction for action by Mayor Bush, seconded by Vice Chairman McLean. Chairman Morris added this agreement should be available the early part of next year. Motion passed unanimously.
Mr. Cobb continued that the last meeting of the subcommittee there was lengthy discussion regarding consistent future land use and zoning designations county-wide. In the report provided concerns regarding this topic are outlined. 1) The Florida Department of Community Affairs review as one group; 2) the evaluation and appraisal reports (EARs); 3) meeting requirements of Senate Bill 360. The recommendation is not to engage a consultant at this time, but to allow each city to complete EARs and all necessary amendments and reports. At that time this issue could be then tackled either with a consultant or through the existing Planners Technical Advisory Committee beginning in 2008.
An interim step could be to prepare an interlocal agreement which would create a collaborative review and approval process for facilitating development requests for unincorporated properties what require municipal services. During discussion it was suggested this interlocal be developed and presented to the Mayors and Managers for action.
Final Updates on Subcommittee actions - Rafael Montalvo
Mr. Montalvo referenced the handout provided. Under the water issue, Chairman Morris referenced the basin map which shows which basin studies have been completed. Mr. Montalvo stated they are still working on a final version of the draft interlocal.
Kim Ornberg added that the final TMDL interlocal has been distributed to all of the subcommittee members as well as the power point presentation. This is moving forward as the cities are putting this on their agendas.
Mr. Fisher stated the subcommittee did select and is making a recommendation for one of the firms that responded (Matrix) to the RFP for an EMS study and this recommendation will be presented at the upcoming BCC meeting. An interview meeting with Matrix has been held with positive results and recommendations.
Discuss Draft 2006 Report – Rafael Montalvo
Mr. Montalvo stated this is the first Draft Interim Report for review and discussion. Today’s comments will be included with a second draft to be sent out for review and comments by all Committee members. A final draft will then be produced for approval. Chairman Morris added graphical elements or charts will be added to this report as needed. This will provide a snapshot in time providing source information on these various issues.
Mr. Montalvo continued by highlighting each section of the draft report. Vice-Chairman McLean asked the existing cooperating functions between jurisdictions be included in the Introduction section. Other issues to be included: broadcasting agreements, adding “proposed” to the interlocal agreement school board statement (Chairman Morris offered to make a formal presentation to the School Board), Solid Waste, and the interim interlocal for building.
No changes were discussed under the Recommendation section.
Under the Status Report section, Mr. Montalvo stated the summaries outline the topics discussed, recommendations made, current activities and next steps with the Committee agreeing on the content and detail provided.
Chairman Morris reiterated a draft will be sent to each Joint City/County Committee member for review and comments, changes will be combined with a final report produced.
Direction/Discussion on Water Supply Issues – Rafael Montalvo
Mr. Montalvo stated this item is the result of the Committee consensus at the last meeting. There been various presentations regarding this issue with Committee members indicating the desire to make statements or recommendations regarding water supply. The information on the last page of the draft report covers this issue. Chairman Morris asked that the issues the Cooperators are looking at be stated.
Mr. Montalvo continued past issues discussed have been the possibility of regional alternative water supplies, the possibility of a County-wide water authority or some other governance structure, and individual water supply options such as desalination, the St. John’s and reuse. Mr. Gierach stated until the Cooperators finish their study it is premature to make comments regarding recommendations adding he recognizes the importance of working together on a regional basis on water supply issues. Mayor Greene added conservation should be added also. Mayor Goff interjected there have been many presentations but there has not been substantive discussion on solutions. Discussion continued on the issues presented and the role of the Cooperators.
Discussion regarding frequency of meetings
Chairman Morris stated at the last meeting there was discussion regarding when the next meeting would be held. Discussion continued on when future meetings would be held, when the various reports will be completed, and the issues to be reviewed.
It was the consensus of the Committee to hold a meeting no later than June, but perhaps as early as March.
Election of Chairman/Vice Chairman
Motion for Chairman by Mayor Bush to nominate Vice-Chairman McLean, seconded by Mayor Greene. Motion passed unanimously.
Motion for Vice-Chairman by Mayor Goff to nominate Commissioner Susan Doerner, seconded by current Vice-Chairman McLean. Motion passed unanimously.
Mr. Fisher stated the County staff will work with the Chairman to coordinate the next meeting but Ms. Crotty and Mr. Montalvo’s contract has expired. They are attending today pro bono with attending future meetings at a cost of $1,000 per meeting. No action was taken at this time.
Vice-Chairman McLean thanked Chairman Morris for all of his hard work on this Committee and the various jurisdiction cooperation that have been established.
Being no further business Chairman Morris adjourned the meeting at 5:00.